Privacy Policy

1. Scope of This Privacy Policy

This Privacy Policy applies to personal information processed by JIBC in connection with our educational, administrative, recruitment, marketing, employment, and institutional activities.

It applies to, among others:

• Current and prospective students
• Parents, guardians, and sponsors
• Employees and job applicants
• Tutors, consultants, and contractors
• Educational and university partners
• Suppliers and service providers
• Website visitors and individuals who make enquiries
• Any other person whose personal information is processed by JIBC

All JIBC employees, contractors, consultants, and authorised representatives who handle personal information are expected to comply with our data protection requirements.

2. Personal Information We May Collect

The personal information we collect depends on how you interact with JIBC and the services you request.

3. Sensitive Personal Information

In certain circumstances, JIBC may need to process information that requires additional protection, such as health information, disability or accessibility information, biometric information, or other sensitive personal data.

We will only collect and process such information where it is necessary and where we have an appropriate legal basis for doing so.

Access to sensitive information will be restricted to authorised persons who require it for legitimate institutional purposes.

4. How We Collect Personal Information

We may collect personal information:

• Directly from you through application forms, enquiry forms, registrations, assessments, emails, telephone calls, or face-to-face interactions
• From parents, guardians, sponsors, or authorised representatives
• From educational institutions, examination bodies, or awarding organisations
• From university and pathway partners
• From recruitment agents or education advisers where authorised
• Through our website and online learning platforms
• From publicly available sources where appropriate and lawful
• From service providers acting on our behalf

Where information is collected from a third party, we will take reasonable steps to ensure that it has been obtained and shared lawfully.

5. Why We Process Your Personal Information

JIBC may process personal information for purposes including:

• Managing enquiries and applications
• Assessing eligibility for programmes
• Providing teaching and educational services
• Registering students on courses and examinations
• Monitoring attendance and academic progress
• Providing academic guidance and student support
• Supporting university and international progression applications
• Facilitating applications to partner universities or educational institutions
• Providing study abroad support
• Preparing students for English language and other examinations
• Communicating with students, applicants, parents, sponsors, and partners
• Processing fees, payments, refunds, and financial records
• Maintaining academic and administrative records
• Managing employees and recruitment
• Protecting the health, safety, and welfare of our community
• Preventing fraud, misuse, or unauthorised activity
• Improving our courses, website, services, and institutional operations
• Meeting legal, regulatory, accreditation, and reporting obligations

6. Our Legal Basis for Processing

Depending on the circumstances, we may process personal information because:

• You have given us your consent
• Processing is necessary to provide a service or fulfil a contract with you
• Processing is necessary to comply with a legal or regulatory obligation
• Processing is necessary to protect the vital interests of an individual
• Processing is necessary for legitimate institutional or business interests, provided those interests do not override your rights
• Another lawful basis permitted under applicable data protection legislation applies

Where we rely on consent, you may withdraw that consent, subject to applicable legal or contractual requirements.

7. How We Share Personal Information

JIBC does not sell personal information.

We may share information where necessary with trusted organisations involved in providing educational or administrative services, including:

• Partner universities and educational institutions
• Oxford International and other authorised academic or pathway partners
• Examination and assessment organisations
• Awarding bodies
• Learning management and educational technology providers
• IT, hosting, communications, and software providers
• Payment processors and financial institutions
• Professional advisers, auditors, and consultants
• Government departments, regulators, immigration authorities, or law enforcement agencies where legally required
• Recruitment or education partners acting with appropriate authority

We require organisations processing information on our behalf to handle that information appropriately and securely.

We will not disclose your personal information to third parties for their independent marketing purposes without an appropriate legal basis, including consent where required.

8. International Transfers of Personal Information

As an institution supporting international education and university progression, JIBC may need to transfer personal information outside Nigeria. This may occur, for example, when information is shared with overseas universities, educational partners, technology providers, or assessment organisations.

Where personal information is transferred internationally, we will take reasonable steps to ensure that appropriate legal, contractual, organisational, and technical safeguards are in place.

Nigeria's current data protection framework includes specific requirements governing cross-border transfers of personal information.

9. Data Security

JIBC takes appropriate technical and organisational measures to protect personal information against:

• Unauthorised access
• Accidental loss
• Misuse
• Unlawful disclosure
• Alteration
• Destruction
• Theft or compromise

Our security measures may include access controls, password protection, encryption where appropriate, secure storage, staff awareness and training, system monitoring, backups, and periodic reviews of our data protection practices. Access to personal information is limited to individuals who require it for authorised purposes.

10. Data Retention

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, including educational, administrative, contractual, legal, regulatory, accounting, and reporting requirements.

Retention periods may vary depending on the nature of the information and the reason it was collected.

When personal information is no longer required, we will take reasonable steps to securely delete, destroy, or anonymise it.

11. Your Data Protection Rights

Subject to applicable law and any permitted exemptions, you may have the right to:

The NDPC is Nigeria's data protection authority and oversees compliance with the Nigeria Data Protection Act.

To exercise any of these rights, please contact our Data Protection Officer using the details provided below.

We may need to verify your identity before responding to a request.

12. Marketing Communications

Where permitted, JIBC may contact prospective or current students about courses, events, educational opportunities, university progression options, and related services.

Where consent is required for marketing communications, we will obtain it before sending such communications.

You may opt out of marketing communications at any time by using the unsubscribe option provided or by contacting us directly.

Opting out of marketing communications will not prevent us from sending essential administrative or service-related communications relating to your application, enrolment, or studies.

13. Cookies and Website Technologies

Our website may use cookies and similar technologies to:

• Enable essential website functionality
• Remember user preferences
• Understand how visitors use our website
• Improve website performance
• Measure engagement with our services
• Support marketing activities where appropriate

Where required, visitors will be given an opportunity to manage their cookie preferences.

The NDPC itself recognises the use of cookies and similar technologies as a form of personal-data processing that should be appropriately disclosed and managed.

14. Children's and Young People's Data

Some JIBC programmes may involve applicants or students who are under the age of 18.

Where we process personal information relating to children or young people, we will take appropriate measures to protect their privacy and welfare. Where required, we may obtain the consent or involvement of a parent, guardian, or authorised representative.

We will process children's personal information only where there is a legitimate educational, administrative, safeguarding, contractual, or legal reason for doing so.

15. Photographs, Videos and Promotional Content

JIBC may occasionally take photographs or videos during classes, events, ceremonies, workshops, or other institutional activities.

Where required, appropriate consent will be obtained before identifiable photographs or videos are used for promotional, marketing, social media, or publicity purposes.

Individuals may contact us if they have concerns about the use of their image.

16. Data Breaches

JIBC maintains procedures for responding to suspected or confirmed personal-data breaches. Where a breach occurs, we will take appropriate steps to:

• Contain and investigate the incident
• Reduce potential harm
• Restore the security of affected systems or information
• Document the incident
• Notify affected individuals or relevant regulatory authorities where required by law

17. Third-Party Websites

Our website may contain links to partner universities, examination organisations, educational platforms, or other third-party websites.

JIBC is not responsible for the privacy practices of websites operated by third parties. We encourage you to review the privacy policy of any external website before submitting personal information.

18. Data Protection Officer

JIBC has designated a Data Protection Officer to support the institution's privacy and data protection activities.

Individuals may contact the Data Protection Officer regarding privacy concerns, requests to exercise data protection rights, or questions about how JIBC handles personal information.

19. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our services, business practices, technology, or applicable legal and regulatory requirements.

The latest version will be published on the JIBC website with an updated effective date. Where a change materially affects how we process personal information, we may provide additional notice where appropriate.

20. Contact Us

If you have any questions, concerns, or requests concerning this Privacy Policy or the way JIBC processes your personal information, please contact: